How to Insert Text in PDF files

There are many ways in which Text can be inserted in a PDF file, using a wide range of editor tools that are on the market. This page focuses on use of PDF editing tools ‘VivPDF Editor’. The following types of changes are discussed:

  • Text manipulations: how to edit text in a PDF.
  • Image editing: how to edit an image in a PDF file or replace it.
  • Page related changes: how to delete pages, change their order or rotate them.
  • Altering a PDF file: how to merge pages from separate PDF files, edit password protected files or add bleed.
  • Color editing: how to convert a PDF from color to black & white.

At the bottom is also a small overview of VivPDF editing application.

Always keep in mind that PDF files are an accurate representation of a document. They are meant for output or on-screen viewing. They are not intended to be intermediate files that can still be edited. There are programs on the market that allow you to change the content of a PDF file and there are applications or plug-ins that can extract the content of a PDF so that you can insert this data into a new document. Altering PDF files is a last resort – whenever possible the original source file should be corrected and a new PDF generated. This is especially true for documents that will be reused at a later date!


How to insert text in a PDF

Within a PDF file text is essentially stored as single lines. The concept of text flowing from one line to another within a column does not exist. This makes it fairly difficult to edit text unless you rely on special tools that somehow manage to intelligently predict how text flows within a document.

Sure, you can edit that PDF—for $299, if you pay Adobe for Acrobat's Standard edition. I don't think so. And the Pro edition costs $449.

Fortunately, VivPDF is less expensive options in the form of both traditional software and cloud-based services. The alternatives we chose for you.

  • Adobe Acrobat & Acrobat Professional have a TouchUp Text tool for small text modifications. When you add or delete text, it will not reflow the text in the entire column. Some releases of Acrobat have a pretty bad reputation when it comes to the TouchUp Text tool, with users reporting weird behavior of the edited or remaining text once the tool is used. Use this tool only if there is no way to edit the original source file and recreate a PDF.
  • Even though Adobe Illustrator can open a surprisingly large range of PDF files,it is a bad choice if you want to edit text. Illustrator automatically uses its own fonts instead of fonts embedded in a PDF.This can lead to text reflows even if you leave text untouched.
  • For extensive text editing Infix PDF Editor is an interesting product. I used it to add text to a book and found the reflow capabilities of the application quite impressive.

One thing to keep in mind is that there is a mechanism in PDF to store a copy of the text in its logical reading order. If you edit the text in such a so-called ‘tagged PDF’ you are only modifying the visible copy, not the hidden duplicate. That means that even after removing part of the text, it still may show up in search results!

Vivpdf best alternatives to Adobe Acrobat


As a suitable alternative to Adobe Acrobat,you can download Vivpdf PDF Editor Pro for 1 PC and Vivpdf PDF Editor for 2 - 5 PC.This cheaper alternative to Acrabat comes with the facility of letting you edit your PDF documents in a broad scope as it is done in Office Word processor. It also lets you convert PDF documents to Word documents, Excel, HTML, PPT, EPUB, Images and more. And more features are available.

Vivpdf is the best PDF editing software that is compatible with the adobe acrobat, and has the added advantage of reasonably priced. Vivpdf is a user-friendly Adobe Acrobat alternative that comes at half the price of Adobe Acrobat. It includes all the editing and extra features that a good PDF editing system has, while being in compliance with the PDF document standards. It has the common features of a PDF editor like making changes or correcting typos in the main text document, besides it also lets users add texts, signatures and images.


Vivpdf offers 1 PC VivPDF Software($29.95) and Business offer for 2-5 PC ($99.95) both have all the facilities of the free Reader, plus editing capabilities. It is possible to edit paragraphs and sometimes whole pages of text.

Why Choose This Adobe Acrobat Alternative:

  • Edit native and scanned PDF by adding, deleting or changing texts, images, and others in PDF.
  • Annotate or mark up PDF with text boxes, sticky notes or freehand drawings.
  • Convert standard and scanned PDF to Word, PPT, Excel, Images, HTML, and other formats.
  • Create PDF from existing PDF, Webpages, HTML, and Text files.
  • Quickly sign PDF and make comments. Decrypt or encrypt PDFs.
  • Combine, compress or split PDF documents.
  • Fill out PDF and create PDF from many free PDF form templates.