How to Insert Text into a PDF Document


When you receive a PDF document, it often asks you to fill in some information. However, you can not insert text to PDF document in Adobe Reader. For this kind of situation, you can print the file, fill in the file, and then scan it to PDF document. The other way is to achieve it by a PDF editing tool. Obviously, the second way is more convenient. Here we would like to introduce you how to insert text by PDF editing tool.

Section 1Download a Suitable PDF Editing Tool

change line space in pdf

There are many PDF Editing tools in the market. However, not every one of them is suitable. Sometimes after you download one and spend a lot of time to study how to use it, it still can not work as you expect. It is very time consuming. Here are some suitable products:

  • 1.Adobe DC: A PDF Editing tool released by Adobe, with stable functions and expensive price.
  • 2.Nitro PDF: Released by Nitro, with powerful cloud storage, high business value, and complicated functions, more suitable for big enterprise customers.
  • 3.VivPDF: Released by Viv, specialized in adding and editing text, image and links and page organizing, easy to use and at a low cost.

All above three products are worth to try. We will skip the introduction of the first two which are too expensive. The third one VivPDF is more suitable for normal users.

Section 2Insert Text to PDF Document via VivPDF

Step 1. Open your document with VivPDF Editor

Please double click on the shortcut of VivPDF Editor on your desktop to run the program, and go to menu File>Open to choose the PDF document to open it.

You can also drag your PDF document into the VivPDF Editor window to open it.

Besides, if you have set VivPDF Editor as your default PDF viewer, you can simply double click on the PDF document to open it.

open files

Step 2. Insert text

Find and select the Edit button in the top toolbar in the program, the program will be in editing mode with a right toolbar available. It allows you to edit or add text to the content.

Click on Add Text, left click on the place you want to add text and type the text into the displayed text object box.

Step 3. Change text properties

After the text is added, you can choose the properties in the right toolbar, such as font, color, size and other available options. What you see is what you get.

change text properties

Step 4. Save file

After editing your document, please click on menu File>Save to save the changes. Please do save the PDF document, if not, all the changes will be gone.

save file